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Standard Purchase Order Terms and Conditions

General Conditions Of Contract For The Supply Of Goods And Services

1. General:

All additions and alterations to these General Conditions shall be in writing and attached as Special Conditions to the Purchase Order and Contract. In the event of any inconsistency between these General Conditions and any Special Conditions, the latter shall prevail

2. Price Basis:

The Purchase Order and Contract Price is firm subject to any other Special Conditions. Prices shall include customs duty (unless specifically exempt), packaging, marking, handling, freight and delivery (Free-in-Store), insurance, Goods and Services Tax where the Contractor is registered for GST, and any other applicable costs and charges.

The Contractor shall issue Inner West Council - Leichhardt with a valid tax invoice in accordance with a New Tax System (Goods and Services Tax) Act 1999, (the GST Act).

The Contractor is entitled to recover from  Inner West Council - Leichhardt  the amount of any GST payable on taxable supplies, within the meaning of the GST Act, provided under this Purchase Order and Contract.

3. Payment of Accounts:

Inner West Council - Leichhardt standard terms of payment are 28 days from acceptance of the Goods and Services and receipt of a correctly rendered invoice. This may be varied where Inner West Council - Leichhardt accepts a discount offered by the Contractor for earlier payment or when both parties agree to alternate payment terms.

4. Performance of the Contract:

The Contractor shall deliver the Goods and provide the Services at the time and place specified in the Purchase Order and or Contract. The Contractor shall ensure that the Goods and Services comply with all of the General Conditions of Contract and any Special Conditions of Contract.

Variations to the Purchase Order and Contract should be in writing.

Goods. All Goods shall be new and comply with the highest relevant commercially accepted standards and be fit for purpose unless varied by any Special Condition.
Inner West Council - Leichhardt  may reject, within a reasonable time, Goods that are faulty or do not fully comply with this Purchase Order and Contract. The Contractor shall make good or replace these Goods at no additional cost, including removal and incidental costs, within the time specified by Inner West Council - Leichhardt.
Services. The Contractor warrants that it will render the Services with due skill and care, and that materials supplied in connection with the Services will be fit for purpose.

If there is a defect in performance of the Services or they are incomplete, Inner West Council - Leichhardt may, by notice, require the Contractor to remedy the defect in performance, complete the Services, or re-do the Services at no additional cost to Inner West Council - Leichhardt. The Contractor has 30 days from the date of the notice to comply.

5. Termination: Inner West Council - Leichhardt may terminate the Contract in whole or in part when the Contractor: has not remedied a breach within the time specified in the notice of breach; becomes bankrupt or insolvent; or is unable to complete the contract.

6. Warranties:

The warranty commences on the day of delivery or acceptance of the Goods and Services, whichever occurs last. It shall be valid for 90 days, or the length of the Contractor’s or Manufacturer’s standard warranty period, whichever is longer.

7. Inspection and Source Quality Assurance:

To meet Inner West Council - Leichhardt requirements to verify compliance with the specified QA type, a LMC Representative may perform:

  • Quality audits and quality surveillance.
  • Product inspections as defined in AS1199 of the completed Goods and Services before acceptance.

The Contractor shall provide the authorised Inner West Council - Leichhardt representatives with full and free access to; its premises and work areas, and all documentation appropriate to check compliance with this Purchase Order and Contract.

The Contractor shall provide all reasonable facilities and assistance at its own expense that Inner West Council - Leichhardt representatives may require for the purposes of this Clause.

All information accessed will be treated as strictly commercial-in-confidence

8. Assignment/Subcontracting:

The Contractor must obtain the prior written approval of Inner West Council - Leichhardt to assign or subcontract the Purchase Order and Contract or any part thereof. Approval to assign or subcontract shall not relieve the Contractor from any of its obligations under the Purchase Order and Contract, or impose any liability upon Inner West Council - Leichhardt to an assignee or a subcontractor.

9. Title, Acceptance and Risk:

Title to the Goods vests in Inner West Council - Leichhardt on acceptance by Inner West Council - Leichhardt. The risk of any loss or damage to the Goods remains with the Contractor until delivery to or acceptance by Inner West Council - Leichhardt whichever is the later.

10. Notices:

All notices, requests, variations, and other communications by both parties are to be in writing and delivered promptly to the appropriate addresses named in the Purchase Order and or Contract.

11. Existing Contracts and Standing Offers:

Where this Purchase Order and Contract is issued under the terms of a Standing Offer or to extend the terms of an existing contract, the terms of that Standing Offer or existing contract shall prevail. Special Conditions, where utilised, shall take precedence over both the terms of the Standing Offer and an existing Contract.

12. Indemnity:

The Supplier indemnifies Inner West Council - Leichhardt against any and all claims by a third party and any loss, personal injury, death or damage arising out of or in connection with an act or omission of the Supplier in supplying the Goods/Services or any and all obligations or warranties under these conditions.

13. Waiver:

Failure by either party to enforce a provision of the Purchase Order and Contract shall not be construed as in any way affecting the enforceability in any other instance, or the enforceability of the Purchase Order and Contract as a whole.

14. Applicable Law:

The Contract shall be governed by NSW Law and all disputes which may arise relating to or arising out of the Contract shall be submitted to arbitration in Sydney.

15. Patents, trademarks, Copyrights and Registered Designs:

Sellers warrant that the subject of the Contract does not infringe any patent, Trademark, copyright or Registered Design and undertake to indemnify the Buyers against all damages, losses or cost suffered by them in respect of any claim made under any patent, Trademark, Copyright and Registered Design. Should a Buyer receive notice of any claim that the subject of the Contract infringes on any Patents, Trademarks, Copyrights and Registered Designs, the Buyers shall have the right to cancel the Contract.

16. Insurance:

The contractor must take out and maintain Workers Compensation Insurance Policy in respect of its employees. The contractor is to submit a Subcontractor’s Statement and a current copy of the insurance policy prior to commencing any works. Failure to submit this documentation may result in cancellation of the contract.

Where the Contractor is providing goods & services to the Council, the Contractor must take out and maintain Public Liability Insurance for at least $20,0000.000 covering the Council and the Contractor against all claims of loss or injury arising from the delivery of the good or the performance of the services by the contractor, its subcontractor, employees or agents. The contractor agrees to have the Council endorsed as a named insurer under the public liability insurance policy.

17. Environmental Consideration:

Council is committed to local environment controls and safeguards to protect the built and natural environment. The contractor will be required to effect adequate controls in accordance with statutory requirements to ensure protection of the environment.

18. Risk Management and Work Health & Safety:

The contractor must comply with all relevant obligations with regard to the Work Health & Safety Act 2012, WHS Regulation 2012 and Protection of the Environment Operations Act applicable to ensure the health and safety of its employees, contractors or other personnel and the environment related to the good or service.

19. Intellectual Property:

Inner West Council - Leichhardt is the owner of all intellectual property arising out of or created during the course of this engagement, including (without limitation) copyright in all sketches, plans, drawings designs, computer programmes or models and any ownership of any discoveries, inventions, patents, designs or other intellectual property rights.

Instructions And Conditions Set Out In A Purchase Order Must Be Observed, Otherwise The Purchase Order May Be Cancelled.

Delivery Dockets to show:

- Quantity, description and name of material. - Correct Leichhardt Council Purchase Order Number.

- Delivery Docket Number and date (separate number for each delivery)


- All invoices must be complying Tax Invoices quoting:-

(1) Leichhardt Council as the customer, and our Australian Business Number.
(2) The Supplier’s ABN.
(3) The GST inclusive price of the taxable supply.

(4) The date of the Tax Invoice.

Open/Flat-Top Truck Deliveries:

- To be covered in order to avoid loss or damage during transport unless otherwise specified in the Contract.

Bagged Deliveries:

- Each bag to be marked with:

(1) Name of material.

(2) Net weight per bag in kilos.

Hazardous Materials:

- To be clearly identified. If insufficient warning is shown, goods may be rejected. (All hazardous materials are to be supplied with Material Safety Data Sheets).


- All goods supplied must comply with the relevant Australian Standards and have WorkCover NSW Approvals where applicable. All goods must be supplied with safety instructions and Material Safety Data Sheets with respect to any chemical product.